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You can create additional folders and rules to further organize your mails. In contrast to using rules to separate your email, you’ll still be getting an envelope in your Notification Area when a new mail arrives.
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To lookup or change the names of your account see: Rename your accounts.I also recommend to name the pst-file after your account so. See our Backup and Restore guide for more information on that. I recommend to store the pst-file in a location that is also included in your backups.Give the pst-file a name and set the location where you want to store your pst-file.You may not be prompted at all if you don’t have multiple store providers installed such as for iCloud. When prompted for the type of data file, select “Outlook data file (.pst)”.In the “New E-mail Delivery Location” dialog, click on: New Outlook Data File….Press the”Change Folder” button at the bottom. Select the POP3 account which you want to redirect to its own folder set.File-> Account Settings-> Account Settings….If your POP3 accounts are configured to deliver all emails to the same pst-file, you can separate them into multiple pst-files again in the following way. So your Sent Items are also automatically separated when using this technique. When the account has its own folder set, all the emails are automatically stored in the corresponding folders without the need for configuring anything else like for instance rules. This dedicated folder set contains the following default folders Deliver email to a specific folder within an existing pst-fileĭeliver email to a dedicated pst-file per POP3 accountīy default Outlook uses a separate dedicated pst-file per POP3 account.Deliver email to a dedicated pst-file per POP3 account.While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well. This guide introduces that and several other techniques which you can use to sort your email based on the account you have received it with. This allows you to still use only a single pst-file but still separate the incoming emails from each account. It also has an option which lets you decide which folder the emails should be delivered to without the use on any Message Rules. Outlook can still be configured this way today without losing the indication by which account you received a message with. In older versions of Outlook, all emails from all POP3 accounts used to be delivered to a single pst-file which created a Unified Inbox.
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If you want to use the same Safe and Blocked lists for all your accounts, you can use the “Export to File…” and “Import from File…” buttons on each tab to copy over these lists more quickly (and maintain a backup).įor your Safe Senders lists, another way to go would be to add them to your Contacts folder and set the option: Also trust e-mail from my Contacts.When you configure multiple POP3 accounts in Outlook, all the emails will be delivered to their own dedicated pst-file. The benefit of this configuration is that you can set your filters more aggressive for one account (for instance one with a public address) and less aggressive for another (your private account).Ī downside is of course that when you want to add some addresses to your Blocked and Safe Lists of both accounts, you need to add them twice (or even more depending on your amount of accounts). The Title Bar exposes the account for which you are setting the Junk E-mail Options. When you select the Junk E-mail Options… command, the name of the account that it applies to is shown in the Title Bar of the dialog that opens. To set the Junk E-mail Filter settings for another account, you must first select the Inbox folder or another folder of that mailbox before using any of the commands in the Junk menu on the Ribbon. This means that Junk E-mail settings and lists that you create for one account, don’t apply to other accounts but need to be set individually. In Outlook 2010 and Outlook 2013, Junk E-mail settings are stored on a per-account basis. How can I enable the Junk E-mail Filter for my other accounts as well? Even emails from addresses that are on my Blocked Senders list aren’t being filtered. This works great for my main email account in Outlook but it doesn’t seem to work for my other accounts. I’ve added a couple of addresses to my Safe Senders, Safe Recipients and Blocked Senders lists and also increased the filtering level to High.